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PM signs first electronic document on new admin system

Released at: 15:12, 13/03/2019

PM signs first electronic document on new admin system

Photo: Viettel Group

Viettel's Document Management and Job Profile system a key initiative in implementing e-government.

by Ngoc Lan

Prime Minister Nguyen Xuan Phuc has signed the first electronic document on the Document Management and Job Profile system deployed by the Viettel Group, on March 12 in Hanoi, marking a new step in e-government in Vietnam.

Viettel successfully built a complete system in accordance with the nature of the work of the government and its units. All 95 units, including the Office of the Party Central Committee (PCC), 31 ministries, ministerial-level agencies, and government-attached agencies, and 63 cities and provinces are connected to the new system.

It features operational management software, including the operations of incoming document management, document signing management, job management, and electronic records management.

The application of a “paperless electronic office” at the Office of the Government also saves on administrative costs, including the cost of copying documents and sending documents via the post, totaling up to VND1.1 trillion ($47.4 million) per year.

The system will fundamentally change the working method of officials at the Office of the Government in the management, receipt, processing, and issuance of administrative documents. Instead of only handling documents that need to go to the Office for implementation, documents are now mobile electronic versions.

All documents can be reviewed and considered everywhere, in accordance with regulations. According to Minister and Chairman of the Office of the Government Mai Tien Dung, the handling of documents is now five-times faster than previously.

Brigadier Le Dang Dung, Chairman of the Viettel Group, said it will continue to work with the Office of the Government to connect ministries and local departments and create a paperless government in the shortest possible time. “With initiative, determination, and a pioneering spirit, we are committed to using the best resources and investing in advanced technology to quickly implement all tasks entrusted to us by the government,” he said.

The Document Management and Job Profile system is being used by 700 officials and public servants at the Office of the Government every day, helping to handle more than 2 million incoming documents and issuing over 400,000 new documents. The system is an essential tool in implementing e-government.

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